Continuity of Business Operations

In the event of an emergency disruption that would suspend North Dakota University System operations, several document management applications and communication tools can be employed to allow staff to work from home in order to maintain continuity for a number of areas, including student health and counseling services, student housing, dining services, procurement of essential supplies, information technology, and human resources and payroll, among other areas.

 

The following CTS tools and applications are readily available:

Document Management

Employees of the North Dakota University System and its campuses can work remotely using the following technologies available through Microsoft Office 365.

 

* Denotes Microsoft Office available as client applications

WHAT IS IT:

 

Word* Word processor.
Excel* Spreadsheet program.
Powerpoint* Presentation software.
OneNote* Free-form information gathering and multi-user collaboration tool that gathers notes, drawings, screen clippings, and audio commentaries. Notes can be shared with other users.
Access* Database program.
Publisher* Publishing software.
Onedrive File hosting and synchronization service.
Forms Polling tool that can be shared via a link or embedded in websites and course sites.
Streams Corporate video-sharing service. Meetings recorded using Teams are stored in Stream. Transcript editing available. Videos can be shared or embedded in websites or course sites.
Sharepoint Web based collaborative platform that integrates with Microsoft Office.
Yammer Enterprise social networking service.
Delve Tool to manage your Office 365 profile and discover documents relevant to your work.
Sway Presentation program that combines text and media that can be shared or embedded in a website.

HOW TO:

 

Users log into their Office 365 account and click the application tile to access.

 

https://login.microsoftonline.com

 

Use your NDUS credentials to log in.

Users can download the Microsoft Office* applications to their computer using these steps:

 

    1. Log into Office 365
    2. Click Install Office button located at the top right, above the application tiles
    3. Choose Other Install Options
    4. Choose Install Office

 

A “.exe” file will download to your computer. Open the file and follow the prompts to install Microsoft Office

Communication and Collaboration Tools

What it is: How to:
Outlook
Personal information manager used primarily as an email application and includes calendaring, task management, contacts management, note taking, journal, and web browsing. Outlook can be used by logging into Office 365 or download the client application.
Audio Conferencing
Phone conferencing can be scheduled (line limit is 24, a few connections allow up to 48) or connected via ad hoc.  Direct dial only, no toll fee calling options. Audio conferences can be scheduled in advance or can be conducted using MeetMe Services. When scheduling an audio conference call, contact your IVN Campus Coordinator. Be ready to provide them with the following information: provide the following information:

  • Title of event
  • Date or dates of event
  • Start and end time of event
  • Number of lines needed
Skype for Business
Telecommunications application that specializes in providing chat messages, video and voice calls. Skype is available with Microsoft Office
Microsoft Teams
Teams is a unified communications and collaboration platform with file sharing, instant messaging, and web conferencing capabilities. Integrates with Outlook, OneNote, SharePoint, and OneDrive. Teams Meetings supports live captions, video and transcription editing, video sharing, linking, and embedding. Teams is FERPA compliant. Access the browser-based version of Teams from Office 365. Client download recommended for full web conferencing functionality. Contact campus Help Desk to create a Teams site.
Blackboard Collaborate Ultra Blackboard Collaborate Ultra is a web conferencing tool that hosts live or asynchronous discussions. Other uses: virtual office hours, recording student presentations, and hosting guest speakers. Accessible from within Blackboard Learn course sites or contact your campus Blackboard Learn Administrator to set up a session.
MeetMe (Pexip) Browser-based web conferencing tool or as connection to an IVN class or event. MeetMe scheduling provides ad-hoc meeting capabilities OR can be scheduled. Contact your campus IVN coordinator for more information.
IVN Interactive Video Network (IVN) provides face to face collaboration using H.323 high quality video and audio to connect two or more sites.   Desktop video and audio connections are also available. Contact your IVN Campus Coordinator for more information as this needs to be scheduled.
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