At most North Dakota University System campuses, student email is on a different system than the faculty/staff email system. While both systems are using Microsoft Office 365, the student version of Office 365 (@my.campusname.edu) is not as robust as the faculty/staff system. In addition, the two separate systems limit some of the collaborative features and functionality that would be available if the two systems were consolidated into one.
So as a result, plans are underway to consolidate the student Office 365 system with the faculty/staff Office 365 system. The following video provides an overview of the consolidation and what it will mean for students, faculty, and staff:
Office 365 Consolidation Video
The following information provides specific details of the Office 365 consolidation.
Campuses Involved in the Office 365 Consolidation
Campuses involved in the consolidation plan include:
- Bismarck State College
- Dakota College at Bottineau
- Dickinson State University
- Lake Region State College
- North Dakota State College of Science
- University of North Dakota
- Williston State College
- Mayville State University
- Minot State University
The following campuses do not use the NDUS Office 365 system, so will not be involved in this project:
- North Dakota State University
- Valley City State University
NDUS Student Tenant Consolidation – Student Information
What is new?
– First time you log into Outlook Web Access (mail.office365.com), you will need to:
- Select the language of your choice
- Set your time zone
- Note: These settings will only be associated with the web access
– All email messages will automatically be moved to the new
- This may take several days to a week.
– Your email address will be <firstname.lastname>@<campus>.edu
- You will still receive email messages from your @my.<campus>.edu address
- You will still have access to Office ProPlus
- This allows you to install Office on up to five computers
- It also allows you to run Office Mobile for Android or iPhone for up to five mobile devices
- For more information on this, please see: http://office.microsoft.com/en-us/office365-suite-help/install-office-on-your-pc-or-mac-with-office-365-HA102822111.aspx
– You will have access to 1 TB of cloud storage
- Called OneDrive for Business, you will have access to files anywhere via the Internet
- Share files with instructors, classmates, club or other campus organization members
– Chat and video collaboration with Lync
- Instant message, audio call, or video conference with instructors, classmates, club or other organization members
For more information and to get started with Office 365, go to: http://office.microsoft.com/en-us/office365-suite-help/get-started-with-office-365-HA102818409.aspx
What will change?
The username you use to configure email on your smatphone/tablet or to log into Outlook Web Access/OWA (mail.office365.com) will change to:
Your password will be synchronized with your NDUS account password. This is the same password you use to log into CampusSolutions.
How do i update my smartphone or tablet?
Set up and use Office 365 on your phone or tablet
Remember to use <firstname.lastname>@ndus.edu
What about my contacts and calendar items?
- The consolidation process will NOT move your contacts or calendar items to the new Office 365 account.
- If you use a smartphone, these are most likely associated to your smartphone account, so these will not change.
- If you used Outlook on Windows or Mac OS, these contacts and calendar items will need to be moved manually. To do this, stop by your local campus help desk or see:
- Export or back up messages, calendar, tasks, and contacts:
- Export or back up messages, calendar, tasks, and contacts:
How do i use Lync Online?
Start using Lync for IM and online meetings
What is OneDrive for Business
What is OneDrive for Buisness?
I am a collaborative student, taking classes at multiple campuses, what will change?
If you are taking classes at more than one of the campuses involved with this project, all of your existing email accounts will be consolidated into a single email account. Please note the following details:
- – Your FROM email address will be set to your Home Campus. Any email you send will come from your home campus account. Home Campus will be determined based on:
- Campus from which you are seeking a degree
- Campus through which you have financial aid or grants through
- Campus where you have earned the most credits
- Plus many other criteria
- – You will have a TO email address for each additional campus you are taking classes from. These addresses will be tied to a single mailbox, so all email sent to these addresses will end up in one mailbox account.
- For example, if DSU is your home campus and you are taking a course from BSC, messages sent to email@example.com and to firstname.lastname@example.org will arrive in one email box.
- If you are taking classes at any of the campuses that are not part of this project (Mayville State University, Minot State University, North Dakota State University, or Valley City State University), you will need to maintain separate email accounts because these campuses have their own email systems.
- – You will use <firstname.lastname>@ndus.edu to log into Outlook Web Access/OWA or to configure your smartphone or tablet.
When will my email account be moved?
We will be consolidating accounts for one campus at a time, following this calendar:
|Bismarck State College||1/28/2015|
|Dakota College at Bottineau||11/19/2014|
|Dickinson State University||3/3/2015|
|Lake Region State College||2/18/2015|
|North Dakota State College of Science||4/8/2015|
|University of North Dakota||Mid Summer|
|Williston State College||3/24/2015|
Who should I contact if I have questions?
For missing email messages, exporting your contacts and calendar items, or general questions, please contact your local campus help desk.
If you do not know your NDUS password, the same one used to access CampusSolutions, please contact the NDUS Help Desk, 1-866-457-6387.
NOTE: Passwords cannot be changed via email or chat, you must call the help desk.
NDUS Student Tenant Consolidation – Faculty/Staff Information
Will students have access and see appointments on my calendar?
By default, all calendars in Office 365 are set to “Free/Busy.” Student will be able to see that you have a period of time blocked out, but they will not be able to see the meeting title or any of the meeting details, UNLESS YOU HAVE CHANGED THIS DEFAULT.
To check your calendar setting:
- Sharing your calendar in Outlook Web App http://office.microsoft.com/en-us/office-online-help/sharing-your-calendar-in-outlook-web-app-HA103842904.aspx
- Share an Outlook calendar with other people (Outlook 2010)
- Allow someone else to manage your mail and calendar (Outlook 2013)
Can I use Lync to video conference with students or other staff/faculty?
Yes, see the following for more information:
- Get started with Lync 2013 http://office.microsoft.com/en-us/support/getting-started-with-lync-2013-FX103299702.aspx
- FAQ for using Lync Basic with Office 365